ledger-and-light

A collection of 63 posts

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How to Log Business Mileage the IRS Will Accept

The IRS requires a contemporaneous mileage log with four specific fields per trip. Here's what that means and how to build one that holds up in an audit

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Do You Need a Domain?

A domain-based email address belongs on tax documents and contracts. Here's when your business needs one and how to set it up with Google Workspace or Zoho

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How to Separate Personal and Business Expenses (Even If You've Been Mixing Them)

Personal and business expenses mix because there's no friction at entry. Routing charges through a logging form at the moment of purchase fixes the problem

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How Self-Employed People Handle Quarterly Estimated Taxes

Quarterly estimated taxes are due four times a year. Here's how the safe harbor rule works and what expense tracking has to do with the amount you send

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Why I Stopped Paying Monthly for Expense Tracking

Monthly SaaS fees pay for infrastructure you don't own. A one-time price for a file in your Drive is structurally different — here's what that model means

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The Right Business Tool Isn't Always the Most Powerful One

We built Ledger & Light to do specific things well and nothing else. That's not a limitation — it's the product for the business you're running

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What to Do When Your Business Is Too Small for QuickBooks

QuickBooks is built for payroll, invoicing, and reconciliation. Here's how to tell whether your business needs it or whether a leaner tool is the right fit

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Track Business Expenses with Google Forms: How the Form-to-Sheet Approach Works

A linked Google Form submits directly to a Sheet you own. How the form-to-sheet approach works and why timing is the gap most expense records fail on

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Google Hasn't Verified This App: What It Actually Means

The 'Google hasn't verified this app' warning is a verification status, not a safety verdict. Here's what it means and why it's safe to proceed with setup

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Why Your Business Data Shouldn't Live in Someone Else's App

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Expense Tracker Apps vs. a Google Sheet: What Actually Works for Freelancers

Expense tracker apps are built for 200+ monthly transactions. For 10–40 per month, a linked Google Sheet is faster, cheaper, and just as accurate

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Stop Scrambling at Tax Time: Track Business Expenses Year-Round

Stop reconstructing expenses from bank statements at tax time. Year-round form logging means your Tax Summary is already done when April arrives

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Google Sheets for Small Business Expense Tracking: How the Platform Works

Google Sheets for small business expense tracking uses Forms for phone entry, Drive for file ownership, and Gmail for reports. One-time purchase, your file